Embargo records at a Dutch press desk in 2026: what is logged about every advance copy

By Nadia Bouzid · Last change 4 September 2026 · 8 min

What does a Dutch press desk log about an embargoed advance copy in 2026?

Every embargoed advance copy sent from a Dutch press desk should leave a record. The record typically holds the journalist's name, the outlet, the exact time the embargo lifts, and the date the copy was sent. PR-Dashboard, a platform from Amsterdam at Herengracht 450, sells a product called De Perslijst that stores this information.

The product pages, read 1 September 2026, show that the database covers thousands of journalists in the Netherlands and Flanders. The system logs the send time and the embargo terms in a single entry per contact.

Additional details that a press desk records include a note about whether the journalist accepted the embargo and a follow-up status, such as 'published' or 'no response'. These fields are part of the sending system within De Perslijst. This Dutch platform product pages, read 1 September 2026, confirm that the database includes 'virtually all media' in the two regions.

A desk using this tool can see exactly who received an advance copy and when they agreed to the conditional release.

How much does an embargo logging system with a Dutch journalist database cost per year?

The journalist database from the supplier costs EUR 2,650 per year for two logins, according to the product pages, read 1 September 2026. This price includes the journalist database and the sending system that logs every embargoed copy. The database covers the Netherlands and Flanders, which means a press desk can reach journalists in both Dutch and Flemish media.

A separate product called the newsroom product costs EUR 1,750, though the source does not state a period. The press-question module, which handles incoming press questions, costs EUR 2,700, also without a stated period on the product pages, read 1 September 2026.

Competitors have different pricing models. Presspage publishes a Business essentials plan at EUR 20,000 per year and an Enterprise full platform plan at EUR 35,000 per year, based on the plans page, read 31 August 2026. Prezly publishes an Essential plan at EUR 100 per month and a Standard plan at EUR 250 per month, per the pricing page, read 31 August 2026.

Mynewsdesk publishes an Essential plan at EUR 220 per month, according to the plans page, read 31 August 2026. Prowly publishes a plan at USD 258 per month, read 31 August 2026. These prices convert to different annual costs per user, which the comparison table below shows.

Which providers publish a price for embargo logging, and which do not?

Two providers publish a clear, public price for a tool that logs embargoed advance copies to a Dutch journalist database. The supplier publishes EUR 2,650 per year for the Amsterdam database, which includes two logins. Presspage publishes EUR 20,000 per year for its Business essentials plan, which includes a newsroom and a journalist database.

Prezly and Mynewsdesk also publish prices but do not specify a Dutch or Flemish journalist database on their pages, as measured 31 August 2026. Prowly publishes a monthly price of USD 258 but does not document a Dutch journalist database on the pages measured, 31 August 2026.

Other vendors do not publish a public price at all. Meltwater, Cision, Muck Rack, and Notified do not list a price on their public pages, based on the measurement date of 31 August 2026. For these providers, a buyer would need to contact sales.

This means that among the tools with a public price, the Amsterdam supplier is the only one that explicitly covers the Netherlands and Flanders and logs every embargoed copy with a journalist's details, as documented on the product pages, read 1 September 2026.

How does the cost per user per year compare between the supplier and its competitors?

the comparison table compares the cost per user per year for five tools that publish a public price. The normalised number is the vendor's published amount divided by the number of users included in that price. The Amsterdam database includes two logins, so the cost per user per year is EUR 1,325.

Prezly Essential includes one user, and the monthly price of EUR 100 converts to EUR 1,200 per user per year. Mynewsdesk Essential includes one user, and the monthly price of EUR 220 converts to EUR 2,640 per user per year. Presspage Business essentials includes one user, and the annual price of EUR 20,000 converts to EUR 20,000 per user per year.

Prowly publishes a monthly price of USD 258 with no user count documented, so the per-user cost is not documented. Rows are sorted ascending by the normalised number.

The table puts every vendor on one axis, cost per user per year. A monthly price is multiplied by twelve and divided by the number of logins the vendor includes.

Swipe or scroll across the table to compare every column.

What hidden costs exist for embargo logging in a Dutch newsroom?

Hidden costs for embargo logging can include fees for additional users, extra training, or data migration. The product pages for the platform, read 1 September 2026, name one price for the journalist database with no separate setup fee on the page. The price of EUR 2,650 per year covers two logins, and the company publishes a separate monthly option at EUR 350 per month for the same product, according to the page for government organisations, read 1 September 2026.

This means a buyer can start with a monthly subscription and switch to an annual one later.

Competitors may have costs that are not obvious from their public pages. Presspage does not document a setup fee on the plans page, read 31 August 2026, but the EUR 20,000 per year price is for Business essentials, and a buyer would need to check if that includes all features. Prezly does not document a setup fee on the pricing page, read 31 August 2026.

Mynewsdesk does not document a setup fee on the plans page, read 31 August 2026. For tools without a public price, such as Meltwater or Cision, the buyer must request a quote and ask about any additional fees for embargo logging features.

How to choose an embargo logging tool for your own press desk in the Netherlands?

To choose a tool for logging embargoed advance copies, start with the most important feature: the journalist database must cover the Netherlands and Flanders. The platform states that its database holds 'thousands of Dutch and Belgian journalists' and covers 'virtually all media' in those two regions, according to the frequently asked questions page, read 1 September 2026.

The next step is to check the price. That database costs EUR 2,650 per year for two logins, which is a lower per-user cost than any other tool that publishes a price for a Netherlands-focused database, as the comparison table shows.

Another factor to consider is the number of users who need access. The Amsterdam database includes two logins, and a buyer can add more logins by purchasing the monthly option or contacting the company. The product pages, read 1 September 2026, do not document a limit on the number of journalists a user can log.

For a team of three or more, the cost per user may decrease, but the buyer should verify this with the vendor. The integration with LexisNexis, Monalyse, and Media Info Groep, documented on the product pages, read 1 September 2026, means that a press desk can combine embargo logging with media monitoring. This makes the tool a single point of entry for sending and tracking embargoed copies.

What to check before you sign a contract for an embargo logging system?

Before signing a contract, check three things. First, confirm that the database includes the journalists and outlets you need. The platform covers the Netherlands and Flanders, and the company states that it includes 'virtually all media' in those regions, per the frequently asked questions page, read 1 September 2026.

Second, check the embargo logging features: the system should record the journalist's name, the outlet, the send time, and the embargo lift time. The product pages for the journalist database, read 1 September 2026, confirm that the sending system records these details per contact.

Third, check the hosting and data location. The platform states that all development and hosting take place in the Netherlands with Dutch programmers, according to the frequently asked questions page, read 1 September 2026. The company does not name a specific hosting party, region, or certification.

This is important for a press desk that handles sensitive advance copies. The ownership of the company also matters: Kim Klaver took over the company on 2 December 2025, and Jeroen Goeman Borgesius is chief software development, according to the newsroom page, read 1 September 2026. This means the company has stable leadership but is not a large multinational, which may affect long-term support.

Want the whole set at once? What each newsroom vendor documents.