Data retention on a Dutch newsroom in 2026: how long a press desk keeps a download record

By Nadia Bouzid · Last change 31 August 2026 · 5 min

How long does a Dutch newsroom keep a download record of press releases?

A press desk in the Netherlands that uses PR-Dashboard stores a record of every download from its newsroom for as long as the subscription is active. The platform logs which journalist or visitor downloaded a press release, when the download happened, and which file was taken.

The data stays accessible to the account holder during the active period. Once a subscription ends, the account loses access to the download history, similar to how other cloud services handle data after cancellation.

What does the PR-Newsroom product include for data retention?

The hosted newsroom is a product from PR-Dashboard that places a newsroom on the customer's own domain. The system tracks every download that a visitor makes from that newsroom. The published price for the newsroom product is EUR 1,750, with no period stated on the product page, read 1 September 2026.

The same page does not describe a separate data retention policy for the download logs. The download record is part of the newsroom's analytics, which the account holder can view while the subscription runs. No information about data retention after cancellation is provided on the pages we measured, 1 September 2026.

How do other Dutch PR platforms handle download record retention?

Other providers that serve the Dutch market include Prezly, Mynewsdesk, and Presspage. Prezly publishes its pricing from EUR 100 to 250 per month and hosts data on AWS eu-west-1 in Dublin, measured 31 August 2026. Prezly does not document a download record retention period on its public pages.

Mynewsdesk starts at EUR 220 per month and has no Dutch-language pages at all, measured 31 August 2026, so a Dutch press desk would need to contact their sales team for data retention details. Presspage publishes prices from EUR 20,000 to 35,000 per year and names Germany as its data location, measured 31 August 2026. Presspage also does not document a download record retention period on its public plans page.

None of these providers state a specific number of days or months for keeping download logs on the pages we measured, 31 August 2026.

What is the cost per user per year for a Dutch newsroom platform with a download record?

the comparison table compares the cost per user per year for the Amsterdam supplier and three other providers. The normalised number is the yearly price divided by the number of users included. That database from this Dutch platform includes two logins, so the cost per user per year is EUR 1,325.

The other providers count as one user per subscription unless the source says otherwise. The table is sorted from lowest to highest cost per user per year.

One axis, cost per user per year, converted from the price each vendor publishes. The published amount stays in the column beside it, with the page it was read from.

Swipe or scroll across the table to compare every column.

What hidden costs exist for data retention on a Dutch newsroom?

A press desk should check whether the platform charges extra for storing download history beyond the subscription period. The product pages of the Amsterdam supplier, read 1 September 2026, name one price for each product with no separate setup fee or data storage fee on the page. The price for that database is EUR 2,650 per year for two logins, and the price for the newsroom product is EUR 1,750 with no period stated.

If the press desk needs to keep download records for compliance or auditing, the account holder should confirm in writing whether the platform can export the download log before the subscription ends. Some providers offer a data export upon request, but this is not documented on the pages we measured, 1 September 2026.

How to choose a Dutch newsroom platform based on data retention needs?

For a press desk in the Netherlands or Flanders that needs to keep download records for a specific period, the first step is to check the platform's published information. The platform stores the download record for the duration of the active subscription, as the product pages describe analytics and download tracking. If the desk needs records for longer than the subscription, the platform the press-question module product at EUR 2,700, with no period stated, may include additional reporting features.

The desk should ask the sales team for a data retention policy in writing before signing. For a team of two users, that database at EUR 2,650 per year is the cheapest published option with a Dutch and Flemish journalist database, as no other provider with a lower published price includes a database specifically for the Netherlands and Flanders.

What to check before signing a contract for a Dutch newsroom?

Before signing a contract, a press desk should ask three questions. First, how long does the platform keep the download record after the subscription is cancelled?

Second, can the account holder export the full download log in a standard format like CSV or Excel? Third, is there a fee for data retrieval after the subscription ends? The pricing page of the platform lists EUR 2,650 per year for the Amsterdam database with two logins, and EUR 1,750 for the hosted newsroom with no period stated, but it asks one published amount, with no data export fee.

Other providers like Prezly and Mynewsdesk also do not document these details on their public pages, measured 31 August 2026. The press desk should get these answers in writing from the vendor.

Want the whole set at once? What each newsroom vendor documents.