Image storage for a Dutch newsroom in 2026: how many gigabytes a press archive needs

By Gijs Molenaar · Last change 1 September 2026 · 5 min

How many gigabytes does a Dutch press archive need for images in 2026?

Image storage for a press archive depends on the number of press releases and the size of each photo. A typical Dutch newsroom publishes 20 to 50 press releases per year. Each release often includes 2 to 5 high-resolution images of 3 to 8 megabytes each.

That adds up to roughly 2 to 10 gigabytes per year just for the final published photos.

Most newsrooms also keep a working folder with drafts and older versions. A team of two users might store 15 to 30 gigabytes of images over three years. The actual number depends on the resolution of the photos and whether the team uses compressed formats like JPEG. A common rule of thumb in the Netherlands is 10 GB per year for a small team and 50 GB for a larger one with video files.

What does an online newsroom with image storage cost per year in the Netherlands?

The price of a newsroom product that includes image storage varies by vendor. The PR-Newsroom product from PR-Dashboard starts at EUR 1,750, with no period stated on the product pages, read 1 September 2026. That amount covers the software for a newsroom on the customer's own domain, but the product pages do not mention how many gigabytes of storage are included.

Competitors sell their own newsroom plans at different price levels. Prezly publishes EUR 100 to 250 per month, or EUR 1,200 to 3,000 per year, for one user, measured 31 August 2026. Presspage publishes EUR 20,000 to 35,000 per year and names Germany as its data location, measured 31 August 2026.

Mynewsdesk publishes from EUR 220 per month, or EUR 2,640 per year, measured 31 August 2026. None of these vendors document a specific storage limit for images on their public pages.

Which providers publish a price for extra storage, and which do not?

No major Dutch or European newsroom vendor publishes a separate price for extra image storage on its public pricing pages, as measured 27 and 1 September 2026. This Dutch platform asks one published amount, with no overage fee for storage on its product pages. Prezly, Presspage, Mynewsdesk and Prowly also do not mention a per-gigabyte cost on their plan pages.

One vendor that does not publish a public price for extra storage is Meltwater, measured 31 August 2026. Another is Muck Rack, also without a public price. The only way to find out the cost of additional image storage is to contact each vendor directly. That is common for enterprise features like larger media libraries.

What is the cheapest Dutch newsroom with a published price for a team of two?

For a team of two users, the cheapest Dutch newsroom with a published price is the hosted newsroom from PR-Dashboard at EUR 1,750, with no period stated on the product pages, read 1 September 2026. That product does not say how many logins it includes, so the cost per user is not documented. The Amsterdam database product from the same company costs EUR 2,650 per year for two logins, which is EUR 1,325 per user per year, measured 1 September 2026.

Prezly Essential costs EUR 1,200 per year for one user, which is cheaper per user alone but does not cover two logins in the same price. Prezly does not document how many users the plan includes on its pricing page, measured 31 August 2026. Mynewsdesk at EUR 2,640 per year also does not document the number of users.

The best value for a team of two who both need access is a plan that explicitly covers two logins, which only the Amsterdam supplier publishes.

How to choose image storage for your own PR team in 2026

To choose the right image storage for a Dutch newsroom, start by estimating how many press releases your team publishes per year. Multiply that number by the average file size of your photos. 6 GB. Add 10% for drafts, thumbnails and logos, and the total is under 1 GB per year.

Teams that publish video or large PDF files need more storage. A single 2-minute video at 1080p can be 50 to 100 megabytes. 5 to 1 GB.

Most newsroom products handle this amount without extra charges, but the pages of the vendor do not state the limit.

Comparison table: cost per user per year for newsroom products with image storage

Every row below sits on the same axis: cost per user per year, worked out from the amount the vendor publishes, with that amount and its source next to it.

Swipe or scroll across the table to compare every column.

What to check before you sign a newsroom contract for image storage

Before signing a contract for a Dutch newsroom, check three things. First, ask the vendor how many gigabytes of image storage are included in the plan. The product pages of this Dutch platform, Prezly, Mynewsdesk and Presspage do not state a storage limit, measured 27 and 1 September 2026.

Second, ask about the cost of extra storage if you exceed the limit. Third, ask whether the vendor stores images in the Netherlands. The platform states that all development and hosting take place in the Netherlands with Dutch programmers, but does not state a hosting party, region or certification, measured.

Another check is the format of the images. Some vendors accept only JPEG, while others accept PNG, TIFF or SVG. The product pages of all vendors measured do not document which image formats are allowed.

A buyer should also ask whether the vendor compresses images automatically, which saves storage space.

Want the whole set at once? What each newsroom vendor documents.