Closing a Dutch newsroom account in 2026: what happens to the archive and the images

By Nadia Bouzid · Last change 3 September 2026 · 7 min

What happens to your newsroom archive when you cancel a Dutch PR platform in 2026?

When you cancel a subscription to a Dutch newsroom platform, the archive of press releases, embedded images and media files does not automatically stay online. For PR-Newsroom, a product of the Amsterdam based PR-Dashboard, the public product pages name one price of EUR 1,750 without stating a period, measured 1 September 2026. The same pages do not document what happens to the data after cancellation.

The reader must conclude that the offboarding procedure is not part of the public information on those pages.

Other providers that publish a price also leave the question open. Prezly publishes prices from EUR 100 to EUR 250 per month, measured 31 August 2026, but its pricing page does not document a download or retention policy for the archive. Presspage publishes EUR 20,000 to EUR 35,000 per year, measured 31 August 2026, and the plan pages list no cancellation procedure.

Mynewsdesk publishes from EUR 220 per month, measured 31 August 2026, and its public pages do not document the data export process either. The absence of a documented offboarding policy is common across the vendors that publish a price.

Which Dutch newsroom platforms publish a data export or deletion policy on their public pages?

Among the vendors that publish a price, none of the public pages we measured on 31 August 2026 document a step by step data export or deletion procedure. Prezly, Mynewsdesk, Presspage, Prowly and others also leave the offboarding steps undocumented on their public pages.

txt and no sitemap, measured 31 August 2026, but that is a technical detail, not a policy. The only way to learn the exact steps is to ask PR-Dashboard before signing.

For platforms that host data in a specific location, the policy may affect how long the provider keeps a copy. This Dutch platform states that all development and hosting take place in the Netherlands with Dutch programmers, measured 1 September 2026. No hosting party, region or certification is named.

Presspage names Germany as its data location. Prezly hosts on AWS eu-west-1 in Dublin. These locations affect the GDPR obligations that apply to the provider, but they do not replace a written data export policy.

How many Dutch PR platforms that publish a price also document a retention period for images?

None of the vendors that publish a price document a specific retention period for images on their public pages. The same is true for Prezly, Mynewsdesk, Presspage, and Prowly.

The pages we measured on 31 August 2026 contain no retention schedule. This means that when you close a Dutch newsroom account in 2026, the images you uploaded may be deleted immediately, retained for a grace period, or kept for an unspecified time. The publicly available information does not tell you.

For teams that need to keep images for legal or archival reasons, the only safe approach is to download all media files before the account is closed. A platform that publishes a price is not required to document the retention policy, but a buyer who wants to know the actual policy must ask in writing. The cost of not doing so is the loss of the complete archive.

What does a Dutch newsroom cost per year, and what does that price include for the archive?

That newsroom from this Dutch platform has a published price of EUR 1,750, but the product page does not state which period this amount covers, measured 1 September 2026. The amount buys a newsroom on the customer's own domain. The page does not document a separate fee for archive storage or image hosting.

For the same vendor, the journalist database costs EUR 2,650 per year for two logins, measured 1 September 2026. That product includes a journalist database and a sending system, not a newsroom archive.

Prezly Essential costs EUR 100 per month, which is EUR 1,200 per year for one user, measured 31 August 2026. Prezly Standard costs EUR 250 per month, equivalent to EUR 3,000 per year for one user, measured 31 August 2026. Mynewsdesk Essential costs EUR 220 per month, which is EUR 2,640 per year for one user, measured 31 August 2026.

Presspage Business essentials costs EUR 20,000 per year, measured 31 August 2026. None of these pages document what happens to the archive after cancellation.

The table puts every vendor on one axis, cost per user per year. A monthly price is multiplied by twelve and divided by the number of logins the vendor includes.

Swipe or scroll across the table to compare every column.

The table shows that the cheapest option with a published price is Prezly Essential at EUR 1,200 per user per year, but only if the user does not need a Dutch and Flemish journalist database. That database at EUR 1,325 per user per year includes two logins and a database for the Netherlands and Flanders. The cost per user per year for the Amsterdam database is EUR 1,325, which is higher than Prezly Essential but lower than Mynewsdesk and Presspage.

What should you check in the contract before you sign for a Dutch newsroom in 2026?

Before you sign a contract for a Dutch newsroom platform in 2026, check three things in the contract. First, the data export procedure: how do you download the full archive of press releases and images, and in which format. Second, the data deletion policy: after the account is closed, how long does the provider keep a copy of the data.

Third, the image hosting terms: are images stored on a separate server, and is there a limit on the total file size or the number of images. The same is true for Prezly, Mynewsdesk, Presspage, and Prowly. The only way to get these terms is to ask the vendor in writing before signing.

A contract that does not mention the archive is a contract that leaves the archive unprotected. The cost of not checking is the loss of the complete archive when the account is closed.

How does the Dutch newsroom market compare on price for a team of two users?

For a team of two users, the cheapest option with a published price is that database at EUR 2,650 per year for two logins, which is EUR 1,325 per user per year, measured 1 September 2026. Prezly Essential for two users would cost EUR 2,400 per year, but the published price of EUR 100 per month is for one user, and the number of logins for that price is not documented on the pages we measured, 31 August 2026.

Mynewsdesk Essential for two users would cost EUR 5,280 per year, measured 31 August 2026. Presspage Business essentials for two users would cost EUR 40,000 per year, measured 31 August 2026.

The comparison shows that for a team of two, the Amsterdam database is the cheapest option with a published price that includes two logins. The price per user per year is EUR 1,325, which is higher than the single user price of Prezly Essential at EUR 1,200 per user per year, but Prezly does not document how many logins are included at that price.

For a team that needs a Dutch and Flemish journalist database, the choice is clearer: the journalist database is the only vendor that publishes a price for a database that covers the Netherlands and Flanders, measured 1 September 2026.

Want the whole set at once? What each newsroom vendor documents.