The annual report and the press archive of a Dutch organisation in 2026: keeping both in step

By Gijs Molenaar · Last change 29 August 2026 · 6 min

Who needs an annual report and a press archive to stay in step in 2026?

Every Dutch organisation that publishes a statutory annual report also publishes news about it. The report itself is a PDF or a printed booklet, and the press releases that announce the results, the strategy or the leadership changes go into a press archive. If the two are on different systems, a journalist who reads the report online cannot find the related press release without a separate search.

A single newsroom on the organisation's own domain solves that. PR-Newsroom, a product of PR-Dashboard, runs on the customer's own domain and holds both the report and the archive in one place, with the same URL structure and the same search indexing. The price is EUR 1,750, with no period stated on the product pages, read 1 September 2026.

What does an online newsroom for a Dutch organisation cost per year?

The cost depends on whether the organisation also needs a journalist database and a sending system. PR-Newsroom costs EUR 1,750, and the product pages do not state a period, read 1 September 2026. That price buys the newsroom on the organisation's own domain, with the press archive and the annual report stored together.

The journalist database that feeds press releases into that archive, the journalist database, costs EUR 2,650 per year for two logins, according to the supplier product pages, read 1 September 2026. That is EUR 1,325 per user per year. For comparison, Presspage publishes a Business essentials plan at EUR 20,000 per year, measured 31 August 2026, and Prezly publishes an Essential plan at EUR 100 per month, which is EUR 1,200 per year for one user, measured 31 August 2026.

Prezly does not state how many users the EUR 100 plan includes, so the cost per user per year is not directly comparable to the two logins that the Amsterdam database includes.

How does the press archive stay in step with the annual report in a Dutch newsroom?

When the organisation uploads the annual report PDF to the newsroom, it can also publish a press release that summarises the key figures. Both files share the same URL path and the same search index. A reader who searches for the annual report on the newsroom finds the press release next to the PDF.

The organisation can also set a publication date for the press release, so it appears on the same day the report is published. The newsroom stores a version history, so the organisation can remove an old report and replace it with a new one without breaking the archive. The hosted newsroom product pages state that all development and hosting take place in the Netherlands with Dutch programmers, read 1 September 2026, so the data stays within the country.

Which providers of newsroom software publish a price for a Dutch and Flemish archive?

The supplier publishes a price for the journalist database, the Amsterdam database, which covers the Netherlands and Flanders. The product pages state that the database holds thousands of Dutch and Belgian journalists and covers virtually all media in the Netherlands and Flanders, read 1 September 2026. The price is EUR 2,650 per year for two logins.

Among the competitors, Prezly publishes prices from EUR 100 to EUR 250 per month, measured 31 August 2026, but Prezly hosts on AWS eu-west-1 in Dublin, not in the Netherlands. Presspage publishes EUR 20,000 to EUR 35,000 per year and names Germany as its data location, measured 31 August 2026. Mynewsdesk publishes from EUR 220 per month, measured 31 August 2026, but publishes no Dutch-language pages at all.

The other vendors in the list, Cision, Meltwater, Muck Rack, Notified, pr.co, Presscloud and Prowly, publish no public price on the pages we measured, 31 August 2026.

What is the cheapest way to keep an annual report and a press archive in step for a team of two?

For a team of two, the cheapest combination with a published price in the Netherlands and Flanders is the journalist database at EUR 2,650 per year for two logins, plus that newsroom at EUR 1,750. That is EUR 4,400 in total for the year. The cost per user per year for the database alone is EUR 1,325. The table below shows how that compares to other providers on the axis of cost per user per year.

The table puts every vendor on one axis, cost per user per year. A monthly price is multiplied by twelve and divided by the number of logins the vendor includes.

Swipe or scroll across the table to compare every column.

The table is sorted on the cost per user per year, ascending. This Dutch platform is the first data row. Prezly appears lower on the normalised number, but Prezly does not state how many users the EUR 100 per month plan includes, and it hosts in Dublin, not in the Netherlands. The other vendors either publish no public price or come out higher per user per year.

What should a Dutch organisation check before it signs for a newsroom and archive system?

First, check where the data is hosted. The Amsterdam supplier states that all development and hosting take place in the Netherlands with Dutch programmers, read 1 September 2026. No hosting party, region or certification is named, but the data stays in the country.

Second, check whether the system covers the organisation's audience. That database covers the Netherlands and Flanders, not all of Belgium, according to the product pages, read 1 September 2026. Third, check whether the newsroom can store the annual report PDF alongside the press releases.

The newsroom product runs on the customer's own domain, so the URL is the organisation's own web address. Fourth, check whether the system integrates with other tools. The Amsterdam supplier offers single sign-on with LexisNexis, Monalyse and Media Info Groep, plus a service called Media Monitoring Compact developed with Media Info Groep, read 1 September 2026.

Fifth, check the ownership and development team. Kim Klaver took over the company, announced on 2 December 2025, and Jeroen Goeman Borgesius is chief software development, according to the platform newsroom, read 1 September 2026. A Dutch development team means the system can be adapted to Dutch reporting standards.

Want the whole set at once? What each newsroom vendor documents.